Managing staff in education can be a significant daily task for business leaders and HR teams. Workloads can quickly spiral out of control when managing absences, return to works, HR casework and even ongoing recruitment across your school, college, or trust.
We all know as we move forward, that technology and software is at the forefront of society and can have huge positive impacts on easing and assisting with workloads. Artificial Intelligence and automated systems can automate workflows and even build physical products.
You may be thinking, ‘How can software help in my school, college, or trust?’. Software solutions in schools can help with a range of things such as:
• Keeping track of compliance documents and vetting checks, with expiry reminders
• Updating your Single Central Record
• Accessing employee data from anywhere on the cloud-based system
• Avoiding duplications as changes are tracked across the software
• Automating reminders and chasers, such as meetings, welfare reviews and employee tasks
• Tracking HR casework, with individual employee files
• Scheduling and inviting to interviews
• Reporting on data across your school, college, or trust in seconds using real-time data
By utilising cloud-based HR software, your HR and leadership teams can login from anywhere to access the system, make changes and updates and send employee’s documents for signature and review. When working from paper files and email, changes and updates can often go untracked or be duplicated, meaning workloads can be even larger and cohesive working can be difficult. Our HRIS, SAMpeople, can support with all these areas of education HR. Read more here to see the system’s extensive modules.
Now, you may already use a HR system in your school, college or trust but how can integrating your recruitment help further?
Recruitment in education can be time consuming due to the checks and guidance that needs to be followed throughout the process. Application scanning against Safer Recruitment and KCSiE guidance can take hours for recruitment or HR teams, and human error can happen. Shortlisting candidates, building interview packs, recording online searches, and chasing references can consume a lot of the time of leadership in education. By utilising a system that can automate these tasks to streamline the process, you can save your time for the important tasks that can’t be done by a system, such as interviewing.
FACE-Ed works alongside our HRIS, SAMpeople, to create a seamless integrated system. By using systems that ‘talk’ to each other, it can have huge benefits such as time reduction, less manual input of data and less incorrect data due to human error.
FACE-Ed can integrate with SAMpeople to support seamless onboarding of employees. When the new hire has been confirmed, FACE-Ed prompts onboarding requirements to be section 1 compliant and starts to request the relevant documentation from the new hire. Once ready, you are able to push the new hire, with all their information, into an employee record in SAMpeople, saving huge amounts of administration time. Recruitment can be a lengthy process in itself, so saving time on onboarding and registering new employees can be a huge lifesaver for leadership teams in education. It also means the new employee can often start work quicker too as just being able to request online references and upload documentation, can massively speed up the recruitment process.
If you would like to see how these two systems work together, request a demo of FACE-Ed and we will show you how it integrates with SAMpeople. Our software teams can show you around the systems, answer any questions you may have and discuss how the software can be tailored to your school, college, or Trust.